My Complete List of Equipment Needed For Your Virtual Assisting Business

A laptop or desktop computer

I often get asked what type of computer I recommend.

Here are my suggestions:

  1. If possible, get a laptop over a desktop. The reason for this is portability. You can travel anywhere with a laptop, one of the many perks of working for yourself!
  2. If you plan to be at the top-tier of virtual assisting, you need something that can run Adobe programs as well as a video editor. Some Adobe programs can be fairly big. The most common ones you'll use are Photoshop, InDesign, and Illustrator.
  3. Go to Best Buy and talk to them if you're in the market for a new computer. They are extremely knowledgeable and can advise you on what to get within your budget. Don't feel like you have to jump the gun, either. Shop around and get the best deal on whichever computer they recommend.

If you're curious about what laptop I have, here is one similar to mine.

A GOOD MOUSE

We want to work smarter, not harder. Having a good mouse will make you more efficient with your time. Never use the mouse pad on your laptop!

Having a graphics mouse that's wireless is ideal. Here is the mouse I have and it's really popular!

WEBCAM (IF YOUR COMPUTER/LAPTOP DOESN'T HAVE ONE)

You'll need a web camera for zoom meetings with clients. If you don't have a webcam, don't worry. They aren't expensive and you don't need anything spectacular.

Here's a good one on Amazon.

Tip: Do not use your phone for client Zoom calls. It can appear unprofessional. 

A HEADSET OR AIRPODS

A headset (or AirPods) can be extremely helpful for several different things. You'll need them if you do any type of video or audio editing, you may prefer to wear them for meetings, or any time you need to turn on the sound, but don't want to disturb anyone.

Here's a headset that comes in fun colors and here is a Logitech headset, which is a good brand and it's pretty cheap too!

AN EXTRA MONITOR (OR TWO)

It's really beneficial to have an extra monitor or two. As a VA, you'll have many tabs and windows open most of the time. It's extremely helpful to have multiple monitors if possible. Remember, we want to be as efficient as possible, and having an extra monitor speeds up our work.

Your extra monitors don't have to be anything special. You can purchase one used (Facebook marketplace is a great place to look) or grab a cheaper one from Walmart or Amazon.

For me personally, I have my laptop (left), a big screen for graphics (center), and an old monitor that I had laying around (right). It's so old that I had to order an adapter so that I could plug it into a USB port!

a wireless keyboard

Take a look at the difference between a wireless keyboard and a laptop keyboard. Because a laptop needs room for the mousepad, it's a bit harder to type on than a regular keyboard.

Additionally, with a wireless keyboard, you can switch positions while you're working if you prefer. This is especially helpful with multiple monitors.

Here's the keyboard that I have and it has lasted me forever with no issues!

a ring light

Having a ring light for meetings can be really helpful especially if you're in a room with not a lot of light or it's darker outside.

You don't need anything spectacular and even Walmart sells ring lights now. Ring lights come in all sorts of sizes and you can even get one that clips onto your laptop. The smaller the ring light, the less lighting it provides so keep that in mind.

I have several different sizes. Here is a ten-inch ring light that I use for meetings and it's pretty good! It has a tripod stand that I just set up behind my laptop camera.

a printer

A printer can be helpful for a few reasons.

  1. To print out course worksheets and write on them
  2. To print out spreadsheets, documents, and other printables when working with clients.

Remember, these are only suggestions, and other than a laptop or computer, the equipment listed is not mandatory to be successful as a VA.

These are things that will help you in many different ways when it comes to efficiency and clients. Don't get overwhelmed in trying to do everything all at once.

Bloom where you're planted and do the best you can with what you have!